NYLA Council and Committee Chair Duties

President

• Appoints committee chairs and fills vacancies on committees.
• Assists NYLA staff with selecting keynote and theme for conference.
• Serves as chair of the Executive Committee.
• Presides over and sets agenda for Council Meetings.
• Serves on the Finance Committee.
• Serves as ex-officio and non-voting member of all other committees.
• Introduces Keynote Speaker at Conference.
• Presides over Annual Membership Meeting at Conference.
• Gives Farewell Address at Inaugural Banquet.
• Authorized to co-sign NYLA checks.
• Can appoint special ad-hoc committees/task forces for specified periods of time.

President-Elect

• Serves on Finance Committee.
• Serves on Executive Committee.
• Serves on NYLA Council.
• Serves as ex-officio and non-voting member of all other committees.
• Gives Inaugural Address at Inaugural Banquet.

Past-President

• Serves as chair of the Nominating Committee.
• Serves as chair of the Awards Committee.
• Serves on NYLA Council.
• Serves on Finance Committee.
• Serves on Executive Committee.

Treasurer

• Serves on Executive Committee.
• Serves on NYLA Council.
• Receives and reviews monthly balance/financial statements and ledger..
• Reports at NYL A Council meetings on association’s finances.
• Authorized to co-sign checks.
• Provides written financial report and summary at Annual Membership Meeting.
• Works with staff to promote fundraising initiatives.
• Reviews monthly financial ledger

Treasurer-Elect

• Serves on NYLA Council.
• Serves as member of Finance Committee.
• Serves as member of the Executive Committee.

Councilors-at-Large

• Serve on NYLA Council for a term of 3 years.
• Serve as liaisons to NYLA Committees and affiliated organizations.

ALA Councilor

• Represents NYLA as New York Chapter Councilor
• Serves on the NYLA Council
• Attends ALA Annual and Midwinter Conferences
  • Attends all information Meetings for ALA Council and ALA/APA Council
  • Attends all meetings of ALA Council at conference
  • Attends all meetings of ALA/APA Council at conferences
  • Attends ALA Membership meetings at conferences
  • Attends ALA Chapter Relations Committee meetings and evening ALA Chapter caucuses as necessary
• Reports to NYLA Council on ALA issues and action items year round and solicits input from NYLA on national issues
• Participates on ALA Council list serve year round
• Hosts the ALA Information meeting at NYLA Conference 

Committee Chair Duties

All Committee Chairs have the following overarching duties:

• Facilitates, schedules, and sets agenda for Committee Meetings.
• Moves Committee forward on specific committee projects and sets annual goals for the Committee.
• Takes Minutes of Committee Meetings or assigns a note-taker and submits minutes to Committee designated Google Drive Folder after each meeting.
• Communicate in a timely manner with Committee Members through assigned List Serv to ensure members are engaged and informed on Committee Meetings and work.
• Before the end of your term, prepare a one-page bulleted committee wrap-up report and submit to the Director of Communications and Member Engagement via email at marketing@nyla.org.

However, some Committee Chairs might have additional specific roles that are outlined below. 

Legislative Committee Chair

• Assists NYLA staff with organizing Lobby Day and mobilizing regional/system coordinators who make appointments and arrange for transportation to Albany.
• Provides briefings with Executive Director to Lobby Day attendees and participates in meetings with legislators/legislative staff as needed.
• Coordinates input and development of NYLA Legislative Agenda with Executive Director to present to NYLA Council for approval.

Membership Committee Chair

• Works with NYLA staff to develop and implement membership retention and attraction strategies and initiatives.
• Organizes membership drives and representation at events to inform library staff about NYLA membership.

Continuing Education Committee Chair

• Solicits, reviews and approves proposals for continuing education workshops for pre-conference and regional institutes that offer CEU credits.
• Works with NYLA staff to develop new continuing education initiatives and formats to meet the professional development needs of the library community.

Intellectual Freedom Committee Chair

• Advises and informs NYLA Council/Staff on intellectual freedom issues, serves as resource for NYLA members and works in tandem with Intellectual Freedom Roundtable to respond to infringements on intellectual freedom.
• Nominates individual and/or organization to receive Intellectual Freedom Award.
• Provides quarterly update on intellectual freedom issues for NYLA Bulletin.

Awards Committee Chair

• Solicits, reviews and recommends for approval nominations for NYLA Awards which include the Mary Bobinski Innovative Public Library Director, Distinguished Service Award, and Librarian of the Year Awards.

Conference Program Committee Chair

• Works with NYLA staff and Section representatives to solicit, review and recommend workshops/topics for inclusion in the Annual Conference.
• Works with NYLA staff to implement conference program.

Nominating Committee Chair

• The Nominating Committee Chair should make an effort to secure qualified candidates from the entire NYLA membership regardless of library orientation and affiliation.
   
• The Nominating Committee Chair should seek recommendations from all sections identified with the three major types of libraries for the presidential candidates.