Initially Adopted Fall 2008
ARTICLE I - NAME: The name of this group shall be the New York Library Association, Rural Libraries Round Table, also known as NYLA/RLRT.
ARTICLE II - PURPOSE: The purpose of the NYLA Rural Libraries Roundtable is to enable librarians, library managers, friends and trustees of rural libraries to keep in touch with each other as well as assist NYLA in its mission and goals. This roundtable could potentially be of interest to libraries of all types including public, school, small urban branches, special and corporate, and small academic.
ARTICLE III - MEMBERSHIP: Any NYLA member may become a member of the roundtable upon payment of their dues. Refer to NYLA schedule of costs for membership dues.
ARTICLE IV - COMMITTEE: The Rural Libraries Roundtable shall be managed by acommittee to be elected every two years.
A. Committee Structure: President/ Vice-President / Treasurer / Secretary-
Two-year terms for each position. Officers may be re-elected but may not serve more than two consecutive terms for the same office.
1. Duties of the Officers:
President – Shall preside at all Executive Board and general membership meetings; shall appoint working committees and their chairs with the approval of the Committee and serve as ex-officio member of all working committees; shall act as liaison between the roundtable and other organizations; shall report annually to the Presidents of NYLA and the Public Library Section of NYLA.
Vice-President – In the absence or disability of the President, the Vice President shall perform the duties and exercise the powers of the President. The Vice-President shall also assist the President and serve as Chair of the Conference Program Committee.
Secretary – Shall be responsible for the minutes of both the Executive Board and general membership meetings; shall conduct correspondence; and shall preserve all its records in a permanent file.
Treasurer – Shall have custody of and be responsible for all roundtable funds and shall keep full and accurate account of receipts and disbursements; shall prepare financial reports for Committee meetings and for the membership at the NYLA/RLRT annual meeting.
B. Nominations and Elections: Candidates for office shall be nominated by Members of the roundtable or shall volunteer to be a candidate. President and Secretary terms will end in even years and Vice President and Treasurer will end in odd years. All candidates must be personal members of the roundtable at the time of their nomination and throughout their terms of office.
C. Procedure: Persons wishing to volunteer to be a candidate or who wish to Nominate a roundtable member for an office may do so by writing the roundtable President no later than sixty days prior to the NYLA annual conference. The names of those nominated will be circulated to the members. Voting for the members of the Committee will be done prior to the NYLA annual conference with the newly elected Council members taking office at the NYLA annual conference.
1. Marketing - shall explore and create marketing and public relations tools and encourage RLRT membership recruitment and retention with promotional campaigns.
2. Conference Program and Awards Committee, including exhibit coordinator - shall develop and arrange individual RLRT sponsored NYLA conference programs and exhibits and shall establish appropriate criteria for RLRT sponsored awards, and solicit nomination applications.
3. Nominating Committee - shall be chaired by the Past-President, who shall be responsible for nominating the best possible candidates for the elective offices of RLRT adhering to the nominating and elections procedures.
ARTICLE V - MEETINGS: The roundtable will hold a minimum of two meetings a year, including the regularly scheduled meeting at the NYLA conference, the time and place to be determined by the Executive Board. A quorum is defined as the number of RLRT members present at any given RLRT meeting.
ARTICLE VI - FINANCES:
A. The fiscal year of the roundtable shall be January 1st to December 31st.
B. No officers, committee chairpersons or members of the roundtable shall incur any expense in their name unless authorized by the Treasurer or President.
C. The funds allocated to the roundtable in accordance with the policy adopted by NYLA shall serve as the dues for the roundtable.
D. The roundtable’s accounts are subject to the audit practices of NYLA.
ARTICLE VII - AMENDMENTS: Amendments to this document may be initiated by the Executive Council or by a petition with at least five signatures from current members in good standing. The amendment(s) shall be available in full for all members at the beginning of the annual meeting and shall require majority approval of the membership present and voting.
ARTICLE VIII - PARLIAMENTARY AUTHORITY: The latest edition of Robert’s Rules of Order shall constitute parliamentary authority in all matters not covered by this document.
Amended: August 2009, May 2010, February 2016