Conference Curators Resource Page
Answers to many common programming questions can be found here.
Speaker agreements are processed AFTER your program has been assigned a date & time in the conference schedule.
Simple Speaker Letter of Agreement
This is a template starting point for creating a simple barebones agreement between your group and a speaker. This version is best used if an honoraria is NOT being paid. This simple form will be ideal for most conference programs, and includes section on reimbursements for travel and lodging. Feel free to delete from the document all those details that do not pertain to your specific situation (i.e. travel or hotel reimbursements). If you are issuing a simple letter of agreement to your speaker, you do NOT need to submit a copy to NYLA.
Sample Speaker Contract
This is a template starting point for creating a contract between your group and your speaker in instances where an honoraria IS being paid to the speaker. Feel free to delete from the document all those details that do not pertain to your specific situation (i.e. travel or hotel reimbursements). If you are issuing a contract to your speaker, please submit a copy of the signed contract to NYLA by JULY 15.
All speakers who are receiving an honorarium must submit a W-9 Form with their contract in order to receive payment. It is the responsibility of the speaker to report the income to the IRS under current tax laws. This form must be returned to the NYLA office by JULY 15. The NYLA Office must have the original W9.
Download the IRS W-9 Form (PDF) (Note: We only need page one returned.)
NYLA Reimbursement Request Form
Submit this form along with a signed copy of your speaker contract or agreement and W-9 (for honorarium only) to request that a check be preapred for presentation to the speaker at the conference. Complete reimbursement policies.
Download the NYLA Reimbursement Request Form (PDF)
Booth is available at a discounted rate to NYLA Sections, Roundtables, and Committees on the NYLA Trade Show Floor. Booths present an opportunity to promote your services, recruit new members, and connect with current members.
In order to reserve your groups space, you must complete and submit a Display Booth Request Form by AUGUST 15