Article I. Name
Section 1. The name of this organization shall be the Public Libraries Section of the New York Library Association.
Article II. Purpose
Section 1. The mission of the Public Libraries Section is to encourage the development, promotion, and improvement of public librarians, public libraries, and public library systems in the State of New York, in order to enhance learning, quality of life, and equal opportunity for all New Yorkers.
Article III. Membership
Section 1. Any member of the New York Library Association who is interested in the objectives of the Section shall be eligible for membership. All personal members of this Section shall be eligible to vote.
Article IV. Officers and Directors
Section 1. The officers of this Section shall be a President, a First Vice-President who shall be President-Elect, a Second Vice-President, a Treasurer, a Secretary, and a Past-President.
Section 2. There shall be three Directors, elected by the membership.
Section 3. Terms of Office. The terms of First Vice-President, President, and Past-President shall be one year each, as part of a three-year rotation.
The First Vice-President shall be the President-Elect and will serve the first year as First Vice-President, the second year as President, and the third year as Past President.
The Secretary and Treasurer shall be elected for two-year terms. The Secretary shall be elected in odd-numbered years. The Treasurer shall be elected in even-numbered years.
The Second Vice-President shall be elected for a two-year term.
The Directors shall serve three years, one term expiring each year. Terms of office shall begin at the end of the annual conference of the New York Library Association or on October 1 if there is no annual meeting.
With the exception of the Treasurer, all elected officers and elected members of the Board shall serve until the adjournment of the business meeting at the Annual Conference or until October 1 if no annual conference is held that year. The Treasurer shall serve concurrently with the newly elected Treasurer until the end of the calendar year, December 31. All officers shall turn over their records in good order to their successors within one month after the annual conference.
Article V. PLS Board
Section 1. The PLS Board shall consist of the five elected officers three elected Directors, and the immediate Past President. It shall have the authority to conduct the business of the Section between annual business meetings.
Article VI. Meetings
Section 1. General Meetings. The Section shall hold an annual business meeting at the time and place of the annual conference of the New York Library Association. Those members in good standing who are present shall constitute a quorum.
Section 2. Board Meetings. The Board shall meet during the annual conference and at other times at the request of the President or a majority of the Board. A simple majority of those members eligible to vote shall constitute a quorum. The Board may conduct its business by mail, telephone, or electronic communication when advisable. Action taken shall be reported, verified, and made part of the minutes of the next meeting of the Board.
Section 3. Special Meetings. Special meetings of the Section may be called by the Board, or by petition, which must be signed by twenty-five members in good standing. The membership of the Section shall be notified, at least thirty days beforehand of the time and place of any special meeting by publication in the Section newsletter or by mail or electronic communication.
Section 4. Any member of the Board who fails to attend two consecutive meetings without a prior excuse shall be automatically removed from the Board and a replacement shall be appointed as provided in Article XI.
Article VII. Committees
Section 1. Standing committees whose functions are continuous from year to year may be established by the President with the approval of the Executive Board. A current list of standing committees will be maintained by the Secretary and distributed to the members of the Board. Committee members shall be appointed by the President each year for a term of three years, subject to Board approval. Special ad hoc committees may be created and appointed by the President as necessary, subject to Board approval.
Section 2. Committee vacancies shall be filled by the President, subject to Board approval.
Section 3. All committee chairpersons shall report annually or as needed to the Board, such reports to be presented in writing within one month following the annual meeting or, if no annual meeting is held, by October 1.
Article VIII. Amendments
Section 1. These bylaws may be amended by two-thirds of the members present and voting at a general or special meeting of the Section.
Section 2. Amendments may be proposed by the PLS Board, or by petition which must be signed by at least twenty-five members in good standing.
Section 3. Proposed amendments shall be submitted to the members by publication in the Section newsletter, or by mail or electronic communication, at least three weeks prior to the time selected for the vote on them.
Section 4. After amendments to the bylaws of this Section have been approved, they shall be forwarded to NYLA.
Article IX. Duties of Officers and Board Members
Section 1. The President shall preside over all meetings of the Section and meetings of the Board and Executive Board, and shall represent the Section on the Council of the New York Library Association. The President, with the approval of the Board, shall appoint such Committees and Committee members as are necessary to conduct the business of the Section. The President shall be an ex-officio member of all committees. The President shall annually report in writing to the President of NYLA on the activities of the Section at least one month before the NYLA annual meeting.
Section 2. The First Vice-President/President Elect shall serve as ex-officio member the NYLA Conference Planning Committee and ex-officio member of other standing committees, with the exception of the Nominating and Membership Committees and shall assume all duties of the President in his/her absence.
Section 3. The Second Vice-President shall serve as Chair of the Membership Committee and shall act as liaison to NYLA's Membership Committee.
Section 4. The Treasurer shall keep account of income and expenditures, and shall submit a financial report at the annual meeting of the Section and to the Board as requested.
Section 5. The Secretary shall keep minutes of all meetings of the Section and of the Board and post them to the Section website.
Section 6. The Past-President shall serve as Chair of the Nominating Committee and shall oversee the election of officers. The Nominating Committee shall poll the membership, receive and tally all votes cast in elections of the Section, and announce the results.
Article X. Finances
Section 1. The fiscal year of the Section shall be the period January 1 to December 31.
Section 2. The financial records of the Section shall be maintained by NYLA.
Article XI. Nominations, Elections and Succession
Section 1. Nominations. On or before April 1 of each year, the President, with approval of the Board, shall appoint a Nominating Committee, to be chaired by the Past-President. The Nominating Committee shall prepare a slate of candidates for each position to be filled by election by the members of the Section. All candidates must be personal members of the Section at the time of their nomination and throughout their terms of office.
The Nominating Committee shall present the slate to the Section President by August 1.
Additional nominations, if signed by five members in good standing, may be submitted to the Nominating Committee, with written consent of the nominees not later than August 1.
Section 2. Elections. By September 1, the Chair of the Nominating Committee shall prepare and mail or send electronically the official ballot, the slate of the Nominating Committee, plus any additional nominations to the members of the Section. All candidates for office in the Section shall be required to make public, though statements accompanying the ballot, what they consider to be vital issues facing the Section. The ballots must be returned to the Chair of the Nominating Committee by October 1. The Chair of the Nominating Committee shall tally them, notify all candidates of the results of the election and make an official announcement to the Board at the annual meeting. The membership shall be notified of the results of the election by the Section President at the annual meeting and in the next issue of the Section newsletter or by mail or electronic communication. The election shall be decided by a plurality vote.
Section 3. Succession. In the event of a vacancy in the office of President, the Vice President/President-Elect shall assume the duties of President. In the event that the Vice-President/President-Elect cannot perform his or her duties, the second Vice President shall assume the duties of that office.
Section 6. A vacancy in the elected membership of the Board shall be filled by Board appointment. The appointee shall serve for the remainder of the unexpired term, at which time the appointee would be eligible to run for a full term.
Article XI. Parliamentary Authority
Section 1. The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern the Section in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the Section may adopt.
Adopted by Membership at Annual Meeting on October 30, 1992.
Amended by Membership at Annual Meeting on November 3, 2000.
Amended by Membership at Annual Meeting on October 19, 2001.
Revised and Adopted by Membership at Annual Meeting on October 27, 2005.