Minutes, August 4, 2006
Friday, August 4, 2006
New York Library Association NYLA
Academic and Special Libraries Section ASLS
Present: Lisabeth Chabot, Deborah Emerson, Karen Gardner-Athey, Carol Anne Germain, Kathleen Gundrum, Erin Rushton, Jean Sheviak, Lorie Wies, NJ Wolfe
Absent: Elaine Lasda Bergman, Nancy Howe, Jane Verostek, Christine Walker,
Kathleen Gundrum called the meeting to order at 10:05 am.
Review and approval of agenda
The following changes and additions were made to the agenda:
Review and approval of past meeting minutes
Gifts/donations – Kathy
There was a discussion about whether it was appropriate for the Board to make a memorial contribution on behalf of NYLA-ASLS. The Board would like to make a donation to NYLA in memory of Jennifer Morris’s husband who passed away last month.
Motion: Lorie Wies moved to make a memorial contribution on behalf of NYLA-ASLS.
Kathy will follow up with Elaine and will send a card to Jennifer.
The Mohawk Valley Library System has generously allowed the Board to use their conference room as a meeting space. Kathy suggested that we purchase a gift certificate from a local restaurant as a thank-you gesture.
Motion: Lorie Wies moved to purchase a gift certificate for the Mohawk Valley Library System.
Outreach efforts to non-ASLS members – Carol Anne
Carol Anne has identified 75 academic and special librarians in NYLA who are not members of ASLS. She plans to send these individuals a newsletter and invitation to join ASLS. Lori suggested that we also invite these individuals to the ASLS membership meeting at the conference. NJ will help create an email list of these 75 individuals using data pulled from memberclicks.
There was a discussion about outreach efforts to non-NYLA academic and special librarians. Academic and special library directors should encourage their staff to join ASLS. Jean and Carol Anne will send out a postcard and newsletter to academic and special library directors.
Academic Libraries 2007 conference – Jean
For last 12 years, ASLS has helped sponsor a conference for library directors and senior administrators. Jean asked if there was interest in sponsoring a conference in 2007. Kathy felt that it would be worthwhile endeavor, a great opportunity for networking. Jean recommended holding the conference in Saratoga. The conference would have to be held in November because of rates. Lis suggested the topic of “engaging staff in change” for the conference. Lis and Lori have volunteered to help Jean with the planning.
Review of financial report
Elaine submitted the financial report ahead of the meeting. According to the report, ALSL is in good financial shape. Elaine reminded Board members to send travel expenses directly to her.
Communication/Newsletter - Jean
In the last ASLS newsletter there was an advertisement for a newsletter editor. Chris and Jean have worked on the newsletter for the last 10 years and are ready to “retire” as editors. Several names were suggested as potential editors. The next newsletter will be published before the conference. Suggestions for the newsletter included:
Legislative Committee- Jean
The Legislative Committee has started planning the 2007 Lobby Day.
Kathy reported that she spoke to Michael Borges about the lack of academic representation on the Legislative Priorities Task Force; Michael has since appointed an academic librarian to the task force. The task force has been soliciting feedback from NYLA sections and other state organizations. The task force plans to meet in September to review the feedback.
Kathy also mentioned that there will be a NYLA Council retreat in September. This group may discuss legislative priorities.
Membership Committee - Carol Anne
Booth planning for the conference is underway. Carol Anne reported that several people have already volunteered to work at the booth. There was a discussion about whether we want to have giveaways at the booth. Lori said that she is creating a tip-sheet for betting on horses.
Carol Anne is looking for a mid-career librarian who can write a column for the newsletter. There was a discussion about potential columnists.
Lori ordered 1500 tickets for the quilt. She will send out tickets to Board members next week. If more tickets are needed, they can be ordered. The title of quilt is not correct on the ticket but it will be correct on the booth sign.
Nominating Committee - Jane [written report submitted]
Jane submitted the report ahead of the meeting.
Web Liaison –Erin
Erin reminded Board members contact her if something needs updating in the website. Erin also said that she would create a conference page that would have a picture of the quilt.
Continuing Education CE Committee - Kathy
Kathy reported that ASLS is entitled to offer a continuing education activity for fundraising purposes. Carol Anne suggested that we offer a session on digitization. Kathy asked Board members to start thinking about other possible topics.
NYLA Task Force on Joint Conference - Debby
The next task force meeting is in August. The task force has recommended that NYLA host unified conferences in 2009 and 2010. To help compensate sections that previously held separate conferences, the task force has suggested that NYLA increase membership dues. Also each section would be able to hold a lunch session at the conference and a “section only” conference rate would be made available to conference attendees. Debby asked if there was anything the Board would like to take the next meeting. Kathy noted that we would probably support NYLA in whatever decision they make regarding this issue.
NYLA presence at SUNYLA Conference - Debby
SUNYLA holds a conference each year. ASLS should attempt to have a presence at these meetings.
2006 Programs - Debby
Debby passed out the conference preliminary program. There was a discussion about audiovisual needs. Debby will follow up with the Board afterwards. Debby asked presenters and presiders to review their program descriptions. Lis had two changes for “Skills You Didn’t Learn in Library School”
Kathy has been scouting locations for the membership meeting. She recommended holding the meeting at Lillians. The menu and location will be confirmed over email. Kathy asked if we should have a door prize to attract attendees. She will ask Elaine to purchase two $25 gift certificates for Borders. It was also suggested that the quilt be displayed at the meeting.
Future Meeting Topics
No future meeting topics were proposed.
The next Board meeting is scheduled for November 1, 2006 and will be held at the NYLA conference.
Meeting adjourned at 1:32 pm.