Minutes, November 1, 2006
Tuesday, November 1, 2006
New York Library Association NYLA
Academic and Special Libraries Section ASLS
Saratoga-Broadway 1 Room NYLA Conference
Present: Deborah Emerson, Karen Gardner-Athey, Carol Anne Germain, Kathleen Gundrum, Cara Molyneaux Nancy V. Morgan, Aprille C Nace, Elizabeth Putnam, Erin Rushton, Jean Sheviak, Lorie Wies, Christine Walker NJ Wolfe
Absent: Lisabeth Chabot, Elaine Lasda Bergman
Kathleen Gundrum called the meeting to order at 7:05pm
Kathy thanked Cara Molyneaux for donating the “Wrap Yourself Up in a Good Book” quilt to ASLS. Kathy thanked Chris and Jean for their ten-year contribution to newsletter. Kathy thanked for Lori for serving as a councilor-at-large and for helping organize the NYLA Vitality Fund Event. Kathy also announced that ASLS has 442 members.
Review and approval of the agenda
Review and approval of past meeting minutes
Debby reported that everything is good to go for the conference programs. She plans on attending each session.
Kathy reminded Board Members about the membership meeting on Thursday night. There is no formal agenda but Kathy plans on introducing Board members and award winners. Jean announced that the door prize will be three bottles of New York wine.
The Academic Libraries conference is scheduled November 1st to 2nd 2007 in Saratoga Springs.
Both Debby and Kathy attended the NYLA Council Retreat. At the retreat, the council discussed initiatives to increase membership. There was also a discussion about revenue. Currently most of NYLA revenue comes from membership dues and conferences. NYLA is interested in finding other ways to make revenue. Other initiatives discussed at the retreat and at the NYLA meeting included:
Newsletter - Kathy
Chris and Jean have retired from the newsletter. There was a discussion about finding new newsletter editors. Chris distributed an ASLS Newsletter Mailings Summary and ASLS Newsletter History. There was a further discussion about whether ASLS wanted to continue creating a print newsletter. It was suggested that members be surveyed to see if they have a preference for print or electronic newsletter. It was also suggested that newsletter editor be an elected position.
Review of Financial report –Elaine (submitted via mail)
Elaine had submitted the 3rd Quarter Financial Report (July 1 – September 30, 2006) via email. She reported that expenses were typical of expenses for this low activity quarter. Conference expenses will be reported and submitted for the End of Year Report.
Communication/Newsletter – Jean and Chris
Newsletter activities were discussed previously.
Legislative Committee – Jean Sheviak
Jean reported that NYLA has adopted a legislative proposal for the year. Of significance, NYLA will be asking sections to support Lobby Day.
Membership Committee – Carol Anne
Carol Ann reported that we have new committee members. Carol Anne passed out the highlighters ASLS is giving out at the booth. Carol Anne also showed off the t-shirts ASLS are selling at the booth. She has purchased 100 t-shirts.
Elizabeth and Chris volunteered to create a brochure to promote new members.
Carol Ann reported that that she will not be at the conference next year so someone will need to help coordinate the booth.
Nominating Committee – Jane
Jane submitted her report electronically.
Web Liaison – Erin
Erin reminded Board members to send her website updates.
Continuing Education CE Committee – Nancy
NYLA has the option of offering a CE program. NYLA will be holding a Continuing Education Committee on December 4.
Future Programming Ideas
The deadline for conference proposals is in January. ASLS can submit up to nine proposals. The theme for next year’s conference is “Libraries: Learning for Life”
Possible program ideas discussed by the Board included:
Future Meeting Topics
Future Meeting Dates and Locations
Friday, February 9, 2006 at Mohawk Valley Library System