Minutes, November 1, 2006

Tuesday, November 1, 2006

New York Library Association NYLA

Academic and Special Libraries Section ASLS 

Board Meeting


Saratoga-Broadway 1 Room NYLA Conference

Present: Deborah Emerson, Karen Gardner-Athey, Carol Anne Germain, Kathleen Gundrum, Cara Molyneaux Nancy V. Morgan, Aprille C Nace, Elizabeth Putnam, Erin Rushton, Jean Sheviak, Lorie Wies, Christine Walker NJ Wolfe

Absent: Lisabeth Chabot, Elaine Lasda Bergman

Kathleen Gundrum called the meeting to order at 7:05pm




Kathy thanked Cara Molyneaux for donating the “Wrap Yourself Up in a Good Book” quilt to ASLS. Kathy thanked Chris and Jean for their ten-year contribution to newsletter. Kathy thanked for Lori for serving as a councilor-at-large and for helping organize the NYLA Vitality Fund Event. Kathy also announced that ASLS has 442 members.

Review and approval of the agenda

Review and approval of past meeting minutes

Old Business

2006 Programs-Debby

Debby reported that everything is good to go for the conference programs. She plans on attending each session.

Kathy reminded Board Members about the membership meeting on Thursday night. There is no formal agenda but Kathy plans on introducing Board members and award winners. Jean announced that the door prize will be three bottles of New York wine.

The Academic Libraries conference is scheduled November 1st to 2nd 2007 in Saratoga Springs.

New Business

Both Debby and Kathy attended the NYLA Council Retreat. At the retreat, the council discussed initiatives to increase membership. There was also a discussion about revenue. Currently most of NYLA revenue comes from membership dues and conferences. NYLA is interested in finding other ways to make revenue. Other initiatives discussed at the retreat and at the NYLA meeting included:

  • There will not be a unified conference. Instead, NYLA has created a Conference Improvement Task Force. This task force is charged with improving programming and attendance at NYLA conferences.
  • A new, Public Awareness Task force Committee, has been charged with increasing NYLA’s visibility.
  • ASLS was asked to investigate the possibility of creating a Roundtable for special librarians.
  • The web committee has been asked to improve the NYLA website.
  • NYLA wants to make conferences more fun for attendees. E.g. create a round table for knitters.
  • NYLA wants to revitalize its “friends of NYLA” group
  • NYLA wants to create an online career site and speakers bureau.
  • NYLA wants to create an online presence on myspace and facebook.
  • Rachel Baum, NYLA’s new president, will be posting her initiatives on her website.

Newsletter - Kathy

Chris and Jean have retired from the newsletter. There was a discussion about finding new newsletter editors. Chris distributed an ASLS Newsletter Mailings Summary and ASLS Newsletter History. There was a further discussion about whether ASLS wanted to continue creating a print newsletter. It was suggested that members be surveyed to see if they have a preference for print or electronic newsletter. It was also suggested that newsletter editor be an elected position.

Review of Financial report –Elaine (submitted via mail)

Elaine had submitted the 3rd Quarter Financial Report (July 1 – September 30, 2006) via email. She reported that expenses were typical of expenses for this low activity quarter. Conference expenses will be reported and submitted for the End of Year Report.

Committee Reports

Communication/Newsletter – Jean and Chris

Newsletter activities were discussed previously.

Legislative Committee – Jean Sheviak

Jean reported that NYLA has adopted a legislative proposal for the year. Of significance, NYLA will be asking sections to support Lobby Day.

Membership Committee – Carol Anne

Carol Ann reported that we have new committee members. Carol Anne passed out the highlighters ASLS is giving out at the booth. Carol Anne also showed off the t-shirts ASLS are selling at the booth. She has purchased 100 t-shirts.

Elizabeth and Chris volunteered to create a brochure to promote new members. 

Carol Ann reported that that she will not be at the conference next year so someone will need to help coordinate the booth.

Nominating Committee – Jane

Jane submitted her report electronically.

Web Liaison – Erin

Erin reminded Board members to send her website updates.

Continuing Education CE Committee – Nancy

NYLA has the option of offering a CE program. NYLA will be holding a Continuing Education Committee on December 4.

Future Programming Ideas

The deadline for conference proposals is in January. ASLS can submit up to nine proposals. The theme for next year’s conference is “Libraries: Learning for Life”

Possible program ideas discussed by the Board included:

  • Learning styles
  • Resource sharing
  • Assessment
  • Open access
  • Professional development
  • Web 2.0
  • Web usability
  • Work flow
  • Show and tell for special library collection
  • How undergraduates, graduates and professors do research

Future Meeting Topics

Future Meeting Dates and Locations

Friday, February 9, 2006 at Mohawk Valley Library System