Minutes, February 9, 2007
Friday, February 09, 2007
Library Association NYLA
Academic and Special Libraries Section ASLS
Present: Elaine Lasda Bergman, Deborah Emerson, Karen Gardner-Athey, Judy Fischetti, Nancy Howe, Tessa Killian, Nancy V. Morgan, Aprille C Nace, Elizabeth Putnam, Erin Rushton, Jean Sheviak, Lorie Wies
Absent: Carol Anne Germain, Kathleen Gundrum
Deborah Emerson called the meeting to order at 10:05am
Review and approval of the agenda
Review and approval of past meeting minutes
The minutes were approved with one correction:
It was Elizabeth, not Elaine, who had volunteered to create a brochure to promote new members.
Motion: Elaine Lasda Bergman moved to accept the November 1, 2006 minutes.
Debby reported on the February 8th, 2007 NYLA Council meeting. Items of interest to ASLS include:
Debby has the 2006 conference evaluations. She will forward the evaluations to the Board. Overall, the evaluations were very positive as most programs were rated outstanding or very good. A few programmes were rated as fair. The session on statistics was the heaviest attended session. There was a discussion about individual sessions.
Conference Improvement “charette” - Debby
This item was discussed in the President’s Report.
Academic Libraries Conference – Jean
Jean reported that she had nothing new to report. However, as the planning continues, there will be more information to share. She will continue to update Board Members as the planning progresses.
Judy and Tessa are the new newsletter editors. The Board expressed their gratitude to Judy and Tessa for volunteering. The submission deadline for the next newsletter is Friday, February 23, 2007. Items for the next newsletter include:
There was a discussion about whether we wanted to make the newsletter available in print, electronic or both. It was suggested that we give members the option to receive an e-only copy of the newsletter. Erin will upload the newsletter to the website after it’s published.
ASLS 2007 Programs –Aprille
Aprille received a proposal from Jill Hurst-Wahl, MLS, president of Hurst Associates, Ltd. Jill has proposed that the CE be broken into two sessions. Attendees would have the option to attend the morning session, the afternoon session or both sessions. The topic of the CE is Social Networking Tools. The morning session would provide an introduction to social networking tools. The afternoon section would delve deeper into the social networking tools that are available and how they can be used by libraries to collaborate with patrons, staff members and other colleagues. The fee for the full day workshop is $900. The Board agreed that this price was reasonable. Aprille reported that SLA is offering a similar conference in April. She expressed concern that there would be overlap. Board members felt that there were few people that were members of both SLA and NYLA. Therefore, the SLA meeting should not affect attendance at the CE. Aprille will get back to Jeremy with the CE proposal.
ASLS 2007 Programs – Aprille
Aprille sent out an updated conference agenda before the meeting.
You Want to Catalog What?
Having trouble with magnets, stamps, posters, calendars, and other ephemera? Our panel of experts shares their experiences in cataloging the oddities of special collections.
Baby Busters, Gen X, and Born Digital Babies
What are the generational expectations facing librarians. Join us for a panel discussion detailing what different folks expect from their library and librarians.
How to Make Friends and Save Money
Costs are rising everywhere, come listen to Tim Bucknall describe how he spearheaded the “Carolina Consortium” and saved folks $80 million dollars “with a few phone calls and no institutional investment.”
I Just Want to Make Another Copy!
A quick tour through multi-media copyright, with a focus on preservation copying and transmission, geared to the needs of academic and special libraries.
So You Want to Be in Charge
Bibliomining Made Easy
“Bibliomining is the combination of data mining, bibliometrics, statistics, and reporting tools used to extract patterns of behavior-based artifacts from library systems.” Whew, so what does that really mean and what about patron privacy?
What impact is the decline of affirmative action having on our libraries and what does this mean for the future of the library profession. What can (are) librarians going to do about it?
Strange Bedfellows (Beyond the Appalachian Trail)
Case studies of collaborative digital projects. What worked, what didn’t, and what advice can they offer for future collaborations.
Mold, It’s Not Just for Breakfast
(Re)Visit the ins and outs of how to ensure your collections are safe from mold, how to recognize an outbreak, and what to do when it attacks.
What Are They Thinking?
Ever want to get inside the mind of a researcher or faculty member? Join us in discovering how they go about their research.
The Captives are Free And They’re Here, Now What?
Times are changing and libraries now longer have the captive audiences of the past. New outreach initiatives are the wave of the future. Hear from our panel of academic and special librarians and administrators. They come in to use our space, but not our resources. Learn how to tap into the growing audiences we are attracting and keep them coming back through success stories from special and academic librarians.
Several Board members agreed to contact proposed speakers to confirm commitment and cost. Aprille asked that Board members get back to her by February 14th 2007. She will then speak to Jeremy about the revised conference proposal.
Review of Financial report –Elaine (submitted reports via mail. Sections copied below)
4th Quarter Financial Report
ASLS had a successful quilt fundraiser, and a morale boosting T-shirt sale. Due to an error in processing, the costs for the t-shirts were not factored into this quarterly report, but they cost $459.00. We had an excellent and low total for our conference expenses; other expenses were typical for this time of year for our group.
Elaine sent out the proposed 2007 NYLA Budget. Expense for the CE will be about $900 and this will be added to the budget. Elaine has budgeted about $200 for NYLA Grants. This may need to be increased since NYLA is also asking money for a scholarship. Overall, ASLS is in good shape. Since several members did not receive the budget, Elaine will send out an updated budget. Members will approve the budget over email.
Communication/Newsletter – Judy and Tessa
Discussed previously in the meeting.
Legislative Committee – Jean Sheviak (sent via email. Sections copied below)
Governor’s Budget Summary
Good news for libraries in the Governor’s budget. Highlights:
Much of this was a result of hard work by Michael Borges and the Department of Library Development, who spent lots of time and effort answering questions from the Governor’s office and budget people. Caveats: The $3 million and $14 million are not yet permanent in the budget so will be subject to the whims of the moment in the future unless they are made permanent.
NYLA Legislative Agenda
NYLA will continue to move forward with it’s legislative agenda. NYLA is proposing a $27 million increase in state aid formulas (Chapter 917) as the best way to ensure that all types of communities, libraries and library systems in New York State receive adequate funding to meet increased demands on their services. This proposal includes:
There are many good resources on the NYLA website, including a region-by-region guide to exactly how much money would come if this proposal were adopted. Check that out at https://www.nyla.org/index.php?page_id=1304.
Lobby Day Activities
March 12, fund raiser for New Yorkers for Better Libraries PAC. Dinner and activities. If you are in Albany, please attend! Registration information to come soon. And please consider supporting the PAC. This organization is responsible for funding Michael Borges’ attendance at important fund raisers. Your contributions can be mailed to NYLIBS-PAC, PO BOX 795, CANTON, NY 13617 or you can contribute via credit card at www.nylibs-pac.net
March 13 will include a legislative breakfast, READ posters and bookmarks, legislative visits, and a rally in the well of the Legislative Office Building. The legislators were VERY impressed by the number of people who showed up last year, and we’d like more this year! I will organize a group of academics to visit legislators if you would like. But – I need to know soon, as I must schedule the visits.
NYLA is asking all sections to support Lobby Day activities with a contribution. We discussed this issue as part of our budget discussions at earlier meetings, so I hope we will follow through. Most sections have already committed to contributions between $250 and $500. They are listed as Lobby Day Supporters on the NYLA website.
Motion: Karen Gardner-Athey moved to give NYLA $250 in support of Lobby Day
Membership Committee – Carol Anne
Carol Anne was absent.
Nominating Committee –
Kathleen Gundrum was absent.
Web Liaison – Erin
Erin reminded Board Members to send her updates. Also, please contact her if anything is out of date on the ASLS website.
Continuing Education CE Committee – Nancy (sections copied from report)
Nancy sent her report via email. Highlights from the report include: