Get Involved in YSS
To begin, fill out the Active Member Form. There are many ways to get involved, from being an active board or committee member to helping with specific events and projects.
YSS Executive Board
These positions require a 3 year commitment.
1st Year Director
1st Year Director transitions into 2nd Year Director and 3rd Year Director. 1st year Director is mostly responsible for the YSS Booth at the YSS Spring Conference and the NYLA Annual [fall] Conference. The 2nd Year Director nominates a committee of people to help plan the YSS Spring Conference s/he will oversee as 3rd Year Director.
1st Vice President/President-Elect
The 1st VP is in charge of overseeing the work of all the YSS Committees and appoints new people to serve on YSS Committees. During the 2nd year, the 1st VP becomes the President, who represents YSS on NYLA Council and oversees all YSS activities. The 3rd year of the term is served as Past President. S/he plans the YSS Past Presidents’ Dinner [night before YSS Spring Conference] and gathers a slate to run for YSS offices.
2nd Vice President/Membership
Member of the NYLA Membership Committee; duties include welcoming new YSS members, reminding lapsed members to renew their membership, choosing/ordering the YSS member gift [handed out at the YSS Booth], and getting information from “Active Member” applications to the correct people on the YSS Board.
Responsible for keeping up-to-date contact info for board and committee members, compiling/distributing agendas/reports and taking minutes for the YSS Board and Membership meetings, coordinating YSS election materials, sending notices of election results, sending welcome packets (with term information, etc.) to the incoming board members, and also submitting relevant documents to the YSS Archivist.
Prepares quarterly financial reports for YSS Board review and approval and prepares/presents an annual financial report to YSS members at the [fall] YSS Membership Meeting. Attention to detail, organizational skills, and ability to meet deadlines are important. Good math skills and familiarity with using Excel are helpful; accounting/ finance background not required.
Non-Voting YSS Board Positions:
These positions have unspecified term limits.
Keeps archival records of YSS meeting minutes, publications, and any other relevant documents. Also responsible for storage and distribution of Empire State Award medallions.
CE Committee Liaison
Member of the NYLA CE Committee; brings forth YSS concerns/ideas and reports back to YSS with committee recommendations/upcoming CEs [on day before NYLA Annual Conference].
Conference Planning Chair
See description in YSS Conference Planning Committee.
Member of the NYLA Leg. Committee; brings forth concerns of YSS Board so advocacy efforts can be made toward helping libraries to better serve the families and children of NYS.
The duties of the Newsletter Editor include collecting articles from board and committee members and editing them together to form a cohesive, well designed newsletter for YSS members. Newsletters are quarterly, and there is a 2 week time frame in which the editor needs to work. Experience with layouts and publication software is useful for this position.
Member of the NYLA Web Committee; trained by NYLA to manage YSS page on NYLA website. Also responsible for maintaining a YSS presence on social media (e.g. Facebook) and managing/ providing access to online file sharing (i.e. Google Drive) for YSS Committee and Executive Board Members. Experience with web design and coding is a useful skill for this postion.
When you join a committee, you are making a 3 year commitment. You will learn and help out during your 1st year, become committee chair for your 2nd year, and mentor the newer members of the committee during your 3rd year.
3 Apples Award Committee
The 3 Apples Award is a NYS kids’ choice book award. Members work together [and in collaboration with the SSL 3 Apples Award Committee] to do marketing, collect nominations, and oversee voting for this award.
Conference Planning Committee
Coordinates/plans the YSS events and workshops for the NYLA Annual [fall] Conference.
Empire State Award Committee
Selects the ESA winner from YSS member nominations; plans the ESA luncheon for NYLA [fall] Conference.
Pied Piper Award Committee
Responsible for advertising, collecting submissions, and selecting a winning library from submissions of library programming/marketing excellence.
Explores the viability of publications, both online and print, to support the YSS members and generate revenue.
(example: 2015 calendar!)
Responsible for marketing, collecting submissions, and selecting winners for the Spring Conference Scholarships and the Ann Gibson Scholarship.
More questions? Contact the 2nd Vice President for more membership information.
Lisa Marie Neuman
Albany Public Library
161 Washington Ave
Albany NY 12210