Minutes, July 27, 2007
Friday, July 27, 2007
New York Library Association NYLA
Academic and Special Libraries Section ASLS
Present: Elaine Lasda Bergman, Deborah Emerson, Judy Fischetti, Karen Gardner-Athey, Kathleen Gundrum, Tessa Killian, Nancy V. Morgan, Aprille C Nace, Erin Rushton, Jean Sheviak, Chris Walker
Absent: Carol Anne Germain, Nancy Howe, Elizabeth Putnam, Lorie Wies
Welcome and Introductions
Approval of Minutes from May 11, 2007
Two corrections were made to the minutes.
Motion: Karen Gardner-Athey moved to approve the minutes. Judy Fischetti seconded the motion. All in favor. None opposed. Motion carried.
Aprille has put together a basket for the conference. Chris and Jean will get photos of the basket so the Board can advertise raffle tickets on the website and in the newsletter. The tickets will cost $2 each or $5 for three tickets.
The theme of the booth will be “ASLS – Lead Learning for Life”. Kathy suggested that ASLS encourage libraries to send informational packages about their institution (e.g. promotional material) instead of paraphernalia (sweatshirts, mugs, etc.) as this might be more economical. Libraries could still donate paraphernalia if they desired. Debby will send a letter to library directors requesting that they send literature/promotional material about their institutions. Jean will contact 3Rs and ask for their support. Chris will be the contact person for the booth.
Everything is finished except the conference ribbons request form. Last year ASLS forgot to bring ribbons to the conference and some people were disappointed. The Board decided to order new ribbons. The Board thanked Aprille for her hard work in organizing the conference.
The membership meeting is scheduled Thursday 18th, 6-7pm at the Chocolate bar. There will be a cash bar and dessert tray. Wine will be available as a door prize
The Board had a discussion about how to handle the ASLS archives. The Board is concerned that ASLS documents are scattered in various locations and are not being archived. Ultimately the Board can send material to the State Archives but before this happens the Board needs to review material and decide what to keep. The Board also needs to determine if there are gaps in the section’s history. Both Nancy and Elaine volunteered to review the archival material.
New York State Higher Education Initiative (NYSHEI)
Debby attended a presentation about NYSHEI at Monroe College. NYSHEI “represents the interests of public and private academic and research libraries in New York State.” At the meeting, Debby asked NYSHEI if they were in contact with NYLA. The NYSHEI representative said that NYSHEI and NYLA had been in contact but it did not have plans to collaborate. Debby just wanted to bring this to the Board’s attention.
Elaine presented the treasurer’s report. In the report, Elaine noted that: “upon the conclusion of the Second Quarter of 2007, ASLS is in sound fiscal shape. Our dues allocation is up $900.00 compared to Q2 of last year. This may be due to membership renewals being processed a couple of months earlier than last year. We also received our annual $1,000 from Ridley Bindery to fund our internship program. This money was disbursed in early July; this disbursement will be reflected in the Q3 statement. Our expenses were minimal this quarter, consisting of funding for the 5/11/07 board meeting (travel and lunch), and for the publication and mailing of our newsletter. Our finances leave us well positioned for the conference expenses in the fall.”
Motion: Karen Gardner-Athey moved to approve the Treasurer’s Report. Judy Fischetti seconded the motion. All in favour. None opposed. Motion carried.
The newsletter was sent to NYLA for distribution last week. Paper copies will be sent to members without email addresses. The Board started planning its next newsletter. The newsletter needs to go out in early September so members will have information about Board nominations. Content for the newsletter will include:
Articles should been sent to Judy and Tessa by Tuesday, September 18th. The newsletter will be published later that week
Jean attended a mini lobby day in May. The Legislation Committee’s next meeting is September 18th.
Debby has a list copy of current members as well as lapsed members.
Kathy noted that there were three vacant positions:
The ballots are scheduled to be sent out September 6th. Members will have four weeks to vote.
There was a discussion about the Board members and committees. Aprille suggested that we put more information about the Board on the website. A manual had been created in the past that described committees and Board positions. Kathy currently has a copy of this document. She will send out to Board members for feedback. When the document is finalized it can go on the website.
Nothing news to report.
Ridley has agreed to contribute to the Ridley scholarship. An announcement was sent out last week. The “Spirit of Librarianship award” and the “Conference Scholarship Award” need nominations. Kathy will let the Board know when she received nominations.
The next meeting is scheduled Wednesday, October 17th at the NYLA Annual Conference.
The meeting was adjourned at 1:30pm.