Minutes, February 1, 2008
Library Association NYLA
Academic and Special Libraries Section ASLS
Board Meeting (via conference call)
Friday, February 1, 2008
Present: Elaine Lasda Bergman, Deborah Emerson, Judy Fischetti, Karen Gardner-Athey, Tessa Killian, Nancy V. Morgan, Aprille C. Nace, Amy Pass, Erin Rushton, Jean Sheviak, Lorie Wies
Absent: Carol Anne Germain, Nancy Howe, Elizabeth Putnam
Welcome and Introductions
Aprille welcomed new board member Amy Pass (Secretary/Web Liaison) and thanked Director Karen Gardner-Athey for her continuing service.
Approval of minutes from October 17, 2007
Minutes were approved by e-mail following the meeting.
Special Libraries Project
Aprille is updating the contact letter which will be used to encourage NY special libraries to join NYLA. The group offered suggestions for the types of benefits these libraries would gain from NYLA membership:
Aprille will send the updated letter to the Board for comments and suggestions.
Lobby Day Request
Lobby Day is Tuesday, March 11, 2008. ASLS has been asked to donate to this event and the Board decided to offer the same same donation as last year: $250.00. Jean reported that this level of funding will give us signage and web site listing.
Aprille announced the formation of the RLRT, a new group that is now a NYLA Roundtable.
Aprille alerted the group that the next NYLA Council Meeting will be February 21st.
Finally, Aprille told the group that the proposed shared section reception with RASS and SMART at the upcoming NYLA conference received positive feedback. The Board is in favor of this and it will proceed as planned.
Erin reported on 2008 conference programming. Eleven proposals were submitted (the deadline is 2/14/08) and after reviewing other groups’ proposals as well as speaker availability (3 speakers are confirmed, to date) six of the eleven proposals will be viable. After Erin gets additional details from potential speakers we may need to come up with one additional proposal so that we can put seven forward. Erin will send a summary next week so that the Board may finalize the titles and descriptions of these seven proposed sessions. (Note: the program list, as of 5/19/08, is attached to these minutes)
Updates to Website
Aprille proposed that we add additional information regarding the Ridley winners and descriptions of their projects to the ASLS web site. Nancy will try and find this information in the archives. Other updates to the site will be an updated President’s message and new photos and graphics to make the site more dynamic.
2008 Conference Booth
Carol Ann Germain would like to do the 2008 Conference booth, on the theme of “products of libraries.” The Board agreed that this is an excellent idea and would welcome this plan.
Treasurer’s Report – Submitted by Elaine Lasda Bergman
Elaine submitted a positive financial report to the Board. She reported that exceeded the 2007 estimate by over $3000. We’ve also experienced a $2000 increase in dues revenue over last year. However, t-shirt sales continue to be disappointing and she encouraged the group to find new ways of promoting shirt sales. Elaine asked about the plaque for the Sprit of Librarianship Award; if we purchased this she will need a receipt for this from Kathy to account for the expense. At the request of the Board Elaine will break down Conference expenses in the financial spreadsheet to show booth and other discrete Conference expenses.
Judy and Tessa reported that the newsletter will need to be published by early March so that it will be ready for Lobby Day (3/11/08). The deadline for submissions will be 2/22/08 and publication date will be 2/28/08.
Jean reported to the group about the importance of Lobby Day this year and contacting legislators because the Governor cut Library Aid by $5 million in his proposed 2008-09 Executive Budget. Advocacy efforts this year will be focused on restoring this cut and so Jean encouraged the group to visit NYLA’s web site and take advantage of the legislative tools available there. A written report will be submitted to the Board after the legislative meeting next week.
Debby announced that the Rudolph Steiner Library is the winner of the Ridley Award this year. Kathy will get the award check from NYLA and will notify the winners.
The Board unanimously decided to award the Conference scholarship earlier this year to allow the winner to make advance plans. The deadline for applications will be set for mid-May so that applications may be reviewed during the May Board meeting.
Nothing to report.
As of October 2007, ASLS has 426 members. Aprille reported that this number continues to increase.
The next Board Meeting is May 23rd, at the Rakow Library/Corning Museum of Glass, Corning NY.
The meeting was adjourned at 2:00pm.
NYLA/ASLS 2008 Conference Programs