Minutes, September 12, 2008
New York Library Association NYLA
Academic and Special Libraries Section (ASLS) Board Meeting
Friday, September 12, 2008
Mohawk Valley Library System
Present: Elaine Lasda Bergman, Regan Brumagen, Karen Gardner-Athey, Sheryl Knab, Nancy Virgil Morgan, Aprille Nace, Elizabeth Putnam, Erin Rushton, Jean Sheviak, Lori Weis.
Absent: Deborah Emerson, Carol Anne Germain, Judy Fischetti, Tessa Killian, Amy Pass.
Approval of minutes from previous Board meeting:
Minutes from the May 23, 2008 meeting were unanimously approved.
NYLA Council Meeting: The new information literacy standards for digital learners were discussed. It was felt that they would help school libraries. NYLA’s statement for the online protection act was reviewed.
Membership is currently 400, with 18 new members.
Conference Programs Update
All presenters are providing their own laptops and projectors resulting in a big savings.
NYLA asked if we would like the award winners announced in the program and/or the Inaugural event. It was decided that doing so would help to promote the awards and we would try it this year. Erin will send a blurb to NYLA about the awards and the name of the winners.
Elaine volunteered to moderate the “What to do with a library degree” session.
The ASLS Board meeting will be Wednesday from 7-10 p.m. Dinner will be included. No room location as of this date for the meeting.
Web Improvement Committee
Members: Amy Pass, The Sage Colleges Libraries; Regan Brumagen, Corning Museum of Glass; Leigh Mihlrad, Schaffer Library of Health Sciences Albany Medical College; Heidi Pettitt, recent graduate of Syracuse University.
The board reviewed several ideas from the committee for improving the ASLS section of the NYLA web site. It was agreed that there would be a Phase I and II and committee needs to identify were they need additional help. We also need an ASLS photographer. The following ideas were approved (see handout):
Did not approve:
Membership meeting/section reception update
The joint membership reception with RASS and SMART will be held in the conference hotel, Ballroom 1, Thursday November 6 from 6 p.m. to 7 p.m. Patty McCall is taking the lead in organizing the event for ASLS. There will be a cash bar and appetizers. To market the event there will be information in the next newsletter, stickers (?), sign at booth. Aprille will coordinate marketing and the door prizes with RASS and SMART.
Carole Ann and Elaine are taking the lead on the booth. Theme is products from Special Libraries. CLRC has a box of conference related materials.
Corning Museum of Glass is providing the door prize, consisting of 2 tumblers, a t-shirt, 2 tickets to make glass, and possibly more to come.
Tickets will be $2 each or 3 for $5. Aprille will get the raffle tickets.
Academic Libraries Conference
Do we to continue as a sponsor? Started as an ASLS initiative as a conference for library directors. Is now more 3Rs driven. Is held every two years in the Fall, usually in Albany/Saratoga area. NYLA sees this conference as a competitor. Ideas include keeping it conceptual/theoretical, not training related.
The second Quarter of 2008 saw a healthy influx of dues, plus we received the money for last year’s Ridley Internship. The newsletter cost has been reduced by about 90% since it has been moved to an electronic format. The other significant expense this quarter was for the board meeting in Corning, NY.
During the months of July and August, we paid the registration for Angela Thor, our Conference Scholarship winner. In addition, we reimbursed the Steiner Library for their Ridley Internship, which has been completed. Again, we have saved significant expenses with the electronic newsletter. Get-well flowers were also sent to a board member as a miscellaneous expense.
Jean noted that NYS is in a funding crisis. Most major programs have received their funding, with cuts. Those who have not received funding may not because there are no monies left.
There was a 2% cut off the top.
$3.2 million additional was slated to be cut. Michael Borges was able to get this reduced to $900,000. Jean suggested that all thank him in person or by email.
Next year’s budget will start at the base figure for this year, then additional cuts will be taken. Unless the stock market turns around, funding for next year will not be good.
A high priority with the SED is to replace the State Librarian who retired earlier this year, with the goal to be able to announce the name at the NYLA Conference.
ASLS/Ridley’s Book Bindery Student Internship Grant winner: Nazareth College
Conference Scholarship winner: Michele Costello from SUNY Geneseo/Milne Library.
Discussed ways to market the awards since we only had one applicant for each. We will promote in the NYLA Bulletin under section news, and will ask the 3Rs to help distribute information about the awards.
Dewey Fellowship: nominate Judy Fischetti.
Elizabeth has been working on getting closer collaboration with ENY/ACRL, with little results. Rather than a joint get-together at NYLA, it was suggested that the networking could be done informally at the Brown Bag lunches. Jean is attending the Plattsburgh event and we can start there. Elizabeth will contact the ENY/ACLR president.
Meeting Adjourned 1:40 p.m.