ASLS Bylaws

 

ARTICLE I. NAME.

Section 1. The name of this Section shall be the Academic and Special Library Section of the New York Library Association.


ARTICLE II. PURPOSE.

Section 1. The objectives of this Section shall be to represent the interests and concerns of academic and special libraries to
the New York Library Association; to serve as a channel for academic and special libraries to work in support of the objectives
of the New York Library Association; to provide a general forum for all academic and special libraries in New York State; to provide
means for further education and professional development and improvement of academic and special libraries in New York State.


ARTICLE III. MEMBERSHIP.

Section 1. Any member of the New York Library Association interested in promoting the objectives specified in Article II is eligible
for membership in this Section upon selection of that Sectional membership in the membership registration form and on payment
of stated dues.


ARTICLE IV. AFFILIATION WITH NEW YORK LIBRARY ASSOCIATION (NYLA).

Section 1. ASLS shall be a Section of the New York Library Association. Election, fiscal year, and terms of office shall coincide
with those of NYLA.

Section 2. The financial records and funds of the Section shall be maintained by NYLA.


ARTICLE V. OFFICERS AND DIRECTORS.

Section 1. The officers of the Section shall be a President, a Vice President (President Elect), a Secretary and a Treasurer.
There will also be four directors. These officers and directors shall perform the duties prescribed by these bylaws and the Section
manual, and by the parliamentary authority adopted by the Section.


Section 2. The Vice President (President Elect) shall be elected annually and shall take office immediately following the
membership meeting of the Section at the annual NYLA conference. This person serves for three years; in the first year
as Vice President (President Elect), in the second as President, and in the third as Past President.


Section 3. The Secretary shall be elected for a two-year term and shall take office at the NYLA annual conference.


Section 4. The Treasurer shall be elected for a two-year term and shall take office at the NYLA annual conference.


Section 5. Each Director shall be elected for a two-year term, two elected each year, and shall take office at the NYLA annual
conference.


Section 6. In the case of the office of President becoming vacant, the Vice President (President Elect) will serve as President
until the conclusion of the term for which that person was elected President.


Section 7. The Executive Board will fill all other vacancies in office and individuals so appointed will serve for the unexpired
term only.


Section 8. No member shall hold more than one office at a time and no member shall be eligible to serve more than two
consecutive terms in the same office.


Section 9. Officers/Directors who fail to attend two meetings without excuse from the President of the Section will be replaced.
Power to replace rests with the Executive Board as outlined in this article.


ARTICLE VI. EXECUTIVE BOARD.

Section 1. The Executive Board shall consist of the officers and directors named in Article V, Section 1, and the Immediate
Past President.


Section 2. The Executive Board shall formulate and carry out the policies of the Section and act for the Section during intervals
between annual Section membership meetings.


Section 3. The Executive Board shall meet during the NYLA Annual Conference. At other times, it may be called at the request
of the President, and it shall be called at the request of the majority of the Executive Board.


Section 4. The Executive Board may submit proposals for consideration and approval to the membership of the Section via
electronic referenda. A 2/3 vote of the members voting shall be necessary for approval of the proposal(s).


Section 5. A majority of the Executive Board shall constitute a quorum. Approval in writing by a majority of the Executive Board
shall have the force of a vote.


ARTICLE VII. COMMITTEES.

Section 1. The President shall appoint chairs subject to approval by the Executive Board for the committees listed below.
Each chairperson will either work independently or form a committee to carry out the charge. Each committee shall include a member of Executive Board.


a. Membership. To stimulate and retain membership in the Section and in the Association and to represent the Section
to the Association Membership Committee.


b. Legislative. To advise the Section on current or pending legislation and to represent the Section to the Association
Legislative Committee.


c. Communications. To gather and disseminate information of interest to the Section through official NYLA publications
and social media.


d. Nominating. To prepare a slate of candidates for officers and directors in the Section as prescribed in Article IX below.
The Nominating Committee shall be chaired by the Past President.


e. Program. To plan and coordinate Sectional programs for the NYLA Annual Conference. The program committee
shall be chaired by the Vice President (President Elect).


Section 2. Special Committees (ad hoc) may be appointed by the President subject to approval by the Executive Board.


Section 3. If a vacancy occurs in the position of committee chair between meetings of the Executive Board, the
President shall appoint a new chair subject to Executive Board approval.


Section 4. All committee chairs will report to the Section membership at the annual meeting.


ARTICLE VIII. MEETINGS.

Section 1. The Section will meet annually at the time and place of the NYLA Annual Conference.


Section 2. The Section may hold additional meetings during the year as approved by the Executive Board.


ARTICLE IX. NOMINATIONS AND ELECTIONS.

Section 1. The Nominating Committee shall prepare a slate of candidates for each office and directorship as
specified in Article V. The Section election timeline will align with the NYLA Council Nominations and Election timeline
pursuant to Article X of the NYLA Bylaws.


Section 2. As soon as the slate is finalized by the ASLS Board, the nominations shall be submitted to members of the Section.

Section 3. Additional nominations, if signed by five members of the Section and filed with the Nominating Committee, shall,
together with the nominations presented by that committee, constitute the official ballot. Nominees presented in this manner
must be members of the Section in good standing and must have signified acceptance of the nomination in writing to the
Nominating Committee.


Section 4. The ballot shall be transmitted to the members of the Section in conjunction with the ballot for the NYLA general election.


Section 5. The members of the Section shall be notified of the results of the election via official ASLS electronic communication,
such as a listserv.


ARTICLE X. MANUAL.

Section 1. There shall be a Section manual outlining duties and procedures for officers, directors, committees, etc., to be
revised regularly.


ARTICLE XI. PARLIAMENTARY AUTHORITY.

Section 1. The latest edition of Robert's Rules of Order shall be the parliamentary authority on all matters not covered
by these laws. In the event of a conflict between the bylaws of the Section and those of NYLA, the bylaws of NYLA
shall be controlling.


ARTICLE XII. AMENDMENTS.

Section 1. These bylaws may be amended, after approval by a majority of the Executive Board, by a two-thirds vote of the
members present and voting at a general meeting of the Section, or in the absence of a general meeting, by a two-thirds
vote of those members voting electronically, provided that a copy of the proposed amendment has been sent electronically
to each member of the Section at least three weeks before the date set for final action.

 

Amended and revised 11/17