ARTICLE I -- NAME
The name of this group shall be the Paralibrarian Roundtable of NYLA.
ARTICLE II -- PURPOSE
To support the networking and professional development of those who work in the library community in a paraprofessional capacity and to assist in advancing NYLA’s mission.
ARTICLE III -- MEMBERSHIP
Section 1. Members:
Any personal, institutional or organizational member of NYLA may become a member of the Roundtable upon payment of dues. Refer to NYLA schedule of costs for membership dues.
A. Personal Members are:
Paralibrarians, library assistants, support staff, clerks, paraprofessionals, librarians, trustees, publishers, community leaders and all those interested in the promotion of the objectives of the group.
B. Institutional Members:
Institutional members of the New York Library Association may become members of the Roundtable upon payment of dues.
Section 2. Rights and Privileges:
Only personal members of the Roundtable shall have the right to vote and hold office, as well as the right to be appointed to a committee or task force. All other privileges of membership shall not be denied to any members.
Section 3. Dues:
The dues are payable in accordance with the practices of the New York Library Association in the determination of the fiscal year.
ARTICLE IV -- OFFICERS
Section 1. Officers:
The elected officers of the Roundtable shall be President, Vice-President/President Elect, Secretary, Treasurer and up to three Members-at-Large; one of which shall be a library worker holding a Master of Library and Information Science (MLIS) degree. These officers and the immediate Past-President will form the Executive Board.
Section 2. Duties of the Officers:
Shall preside at all Executive Board and general membership meetings; shall serve as ex-officio member of all committees; shall appoint the chairperson of all committees; shall provide copies of a written agenda for each general membership meeting; and shall act as a liaison between the Roundtable and other organizations. Upon completion of term, serves as Chair of the Nominating Committee.
In the absence or disability of the President, the Vice-President shall perform the duties and exercise the powers of the President. The Vice-President shall also assist the President and perform such other duties and have such other powers as are prescribed in the Bylaws and as from time to time may be prescribed by the Executive Board, and will serve as Chair of the Conference Program Committee.
Shall be responsible for the minutes of both the Executive Board and general membership meetings (said minutes shall be readily available to all members at each meeting); shall conduct correspondence; and shall preserve all of the records in a permanent file.
Shall have custody of and be responsible for all Roundtable funds and shall keep full and accurate account of receipts and disbursements in the books of the Roundtable. The Treasurer shall deposit or cause to be deposited all monies or other valuable effects in the name of the Paralibrarian Roundtable in such depositories as may be prescribed by the Executive Board.
One Member-at-Large position shall be designated for a library worker holding a Master of Library and Information Science (MLIS) degree. All Members-at-Large shall work with the Vice President to help coordinate meetings, membership drives and other local activities and shall perform other duties as may be prescribed by the Executive Board, including, but not limited to, program planning for the annual NYLA conference, and chairing standing committees.
Section 3. Election of Officers:
Prior to April 1, the Nominating Committee shall send a notice to the membership inviting nominations. One month from the date of the mailing of the notice shall be allowed for receipt of nominations, with three nominations needed for consideration as a candidate. The Nominating Committee shall offer the names of a maximum of three candidates for each office. In the case where no nomination is offered by the membership for a given office, or where the name offered does not accept to run, the Nominating Committee shall present a single candidate, approved by a majority vote of the committee. Candidates must submit a statement of acceptance and a short biography. Current nominees shall not be eligible to serve on the Nominating Committee.
A copy of the ballot shall be sent electronically to each member of the Roundtable by July 31. One month from the date of the mailing shall be allowed for the return of the ballots. Election to office shall be by a simple majority of returned ballots. In the case of a tie vote, the Executive Board shall be responsible for breaking the tie by electing one of the candidates. A simple majority of the Executive Board shall carry.
All officers shall serve until the adjournment of the business meeting at the annual NYLA conference except the person who has been elected Vice-President/President Elect who shall, after serving the term of that office, automatically become President without further election.
A. The President and Vice-President/President Elect shall serve one-year terms.
B. The Secretary and Treasurer shall serve two-year terms.
C. The Members-at-Large shall have staggered terms of two years each with the election of at least one member annually.
Vacancies in the officers of the Roundtable shall be filled by appointment until the next annual election. Appointments are to be made by a majority vote of the Executive Board.
Section 6. Termination of Office:
Any elected officer may be terminated by a majority vote of the Executive Board. Cause for termination shall include non-attendance at two consecutive meetings of the Executive Board without being excused, and/or dereliction of duties. The Secretary, under the direction of the Executive Board, shall notify the officer in writing of the cause for termination action taken against him/her.
Section 7. Re-election of Officers:
Officers may be re-elected but may not serve more than two consecutive terms for the same office.
ARTICLE V -- MEETINGS
The Roundtable will hold a minimum of two meetings a year and up to six meetings, including the regularly scheduled meeting at the annual NYLA conference, the time and place to be determined by the Executive Board. Meetings throughout the year will be held as virtual meetings. Five members shall constitute a quorum at membership meetings. Resolutions, recommendations and decisions of the meetings shall be adopted by a majority of those voting. A simple majority of the Executive Board shall constitute a quorum.
ARTICLE VI -- COMMITTEES
Section 1: Standing Committees:
Nominating Committee: the immediate Past-President shall serve as Chair with two members who shall be appointed by the Committee Chair to serve for one year. This committee shall meet on an annual basis to select the slate of officers.
Conference Program Committee: the Vice-President shall serve as Chair with two or more members who shall be appointed by the Committee Chair to serve for one year. This committee shall meet on an annual basis to plan the Roundtable’s conference participation.
Membership/Public Relations Committee: the Chair and two members to be appointed by the President. The committee shall meet on the annual basis to plan membership and public relations materials.
Publications and Newsletter Committee: the Chair and two or more, and one member as Web Liaison. The committee shall meet three times a year to produce a publication and newsletter.
Committee chairs shall appoint committee members, subject to the approval of the Executive Board.
Section 2: New Committees:
Committees may be created by submitting a petition to the Executive Board signed by at least 10 members. The Executive Board shall vote on the creation of committees. Approval shall be a by a simple majority of the Executive Board.
Section 3. Task Force Groups:
Special task force groups may be formed to fulfill certain functions of the Roundtable. Members shall submit a statement of purpose to the Executive Board for approval to operate, or the Executive Board may recommend formation of a task force. Approval shall be by a simple majority of the Executive Board. A task force may continue to operate for a two year period. To continue to operate beyond that period, the task force must seek annual approval of the Executive Board. Task forces must submit an annual report to the Executive Board.
ARTICLE VII -- FINANCES
Section 1. Fiscal Year:
The fiscal year of the Roundtable shall be the fiscal year of NYLA.
Section 2. Authorization and payment of expenditures:
No officer, committee or task force group, nor individual members of the Roundtable, shall incur any expenses on behalf of the Roundtable unless duly authorized by the President of the Roundtable.
Section 3. Audit:
The Roundtable's accounts are subject to the audit practices of the New York Library Association. A report needs to be filed within 30 days of fiscal year to the Roundtable Executive Board which will then file with NYLA.
The Treasurer shall make an annual report on the financial status of the Roundtable at the annual meeting of the membership.
ARTICLE VIII-- AMENDMENTS
Amendments to this document may be made by invitation of any member upon presentation of a petition to the Executive Board with at least five signatures from current members in good standing, or by recommendation of the Executive Board. The amendment(s) shall be made available in full for all members at the beginning of the annual meeting and shall require majority approval of the membership present and voting.
ARTICLE IX -- NOTICE BY MAIL
Publications of the New York Library Association, including annual meeting notices, shall constitute proper notice of the annual meeting of the membership of the Roundtable. Each member shall be notified of the time and place of the meeting of the Roundtable.
ARTICLE X -- PARLIAMENTARY AUTHORITY
The Roundtable shall follow the practices of the New York Library Association in these matters.