Proposed NYLA Bylaws Amendments 2018

In order to ensure that NYLA’s Bylaws are aligned with current practice, and are well maintained, the following technical corrections, and revisions are proposed.

The following proposed amendments will be taken up at the:

NYLA Annual Membership Meeting

Thursday, November 8. 2018

8:00 AM - 9:00 AM

Rochester Riverside Convention Center, Rochester, NY

Impacted sections below; additions are in GREEN and underscored, deletions are in RED and struck:

Article III.

Membership

Section 2. Qualifications & Criteria for Membership. The Board of Directors (hereinafter referred to as the “Council”) establishes qualifications and criteria for Membership. Any person or organization interested in the mission of the Association is considered a Member upon payment of the annual dues to the Association. The Membership year is for a period of twelve months beginning the first of the month following the date in which the dues is are received. Membership is nontransferable, and non-refundable except where the Council amends the qualifications and criteria for membership. Only Personal Members of the Association in good standing shall have the right to vote, hold office, or serve on a committee.  For the purposes of voting, good standing shall require current Personal Membership in the Association at the time a ballot is opened for voting.

<<Justification: provides the Council with the authority to revoke membership should the need ever arise.  Additionally, provides clarification on the requirement for established membership prior to the opening of ballots (in keeping with long-standing practice).>>

2.1. Personal Members. Personal Members are of the following classes:
a. Regular Members: Individuals who are librarians and employed in library and information delivery organizations;
b. Library Assistants/Support Staff: Individuals who are not librarians but are employed by a library or library system; Friends/Trustees Members: Individuals not employed as a librarian or by a library or library system.
c. Retired Librarians: Individuals retired from library and information delivery organizations; Honorary Life Members: Individuals who receive annual awards of the Association;
d. Friends/Trustees Members: Individuals not employed as a librarian in a library or information delivery organization; Student Members: Individuals enrolled in graduate school. An individual's eligibility for this class of membership shall not exceed five consecutive years.
e. Student Members: Individuals enrolled in under-graduate or graduate school. An individual's eligibility for this class of membership shall not exceed five consecutive years; Retired Librarians: Individuals retired from library and information delivery organizations;
f. Honorary Life Members:  Individuals who receive annual awards of the Association; Individuals whose membership is conferred by the Council of the Association; First Time: Individuals in their initial year of Regular Membership;
g. First Time:  Individuals in their initial year of Regular Membership. Library Assistants/Support Staff: Individuals who are not librarians but are employed by a library or library system;
h. Associate Members: Individuals who are awarded personal membership as part of an Organizational Membership.

<< Justification: Reorders classes of membership, clarifies student class, clarifies honorary membership, codifies associate membership class (in keeping with current practice).>>

2.2. Organizational Members. Organizational members shall designate one member of the organization as their representative. The designated individual will serve as a personal member of Association. The
schedule of dues and bundled personal memberships for Library and Library System members is found in Section VI of the Financial Policies Manual.
a. Libraries
b. Library Systems
c. Library/Information Science Schools
d. For-Profit Organizations
e. Not-for Profit Organizations
f. Friends of Libraries Groups
g. Affiliate Organizations

<<Justification: technical correction.>>

2.3. Additional Opportunities for Either Membership Class Personal Members of the Association. The following enhancements are available for Personal Members of the Association of either class:
a. Personal Members of the Association may designate their primary Section of the Association, with 25% of their annual dues being allocated to the designated Section. Members may elect to join more than one Section. A fee determined by the Council will be paid for each additional Section joined.
b. Personal Members may join as many Roundtables as they choose. A fee determined by the Council will be paid for each Roundtable joined.

<<Justification: technical correction.>>

Article V.

Board of Directors

Section 7. Authority of the Council to Facilitate: Sections, Chapters, Roundtables.

7.4. Duties & Restrictions.  Officers of Sections, Chapters and Roundtables shall be elected according to their bylaws, and they shall assume office at the same time as other officers of the Association. No Section, Chapter, or Roundtable may shall adopt bylaws in actual or apparent conflict with the bylaws of the Association, speak for the Association, commit the Association to any policy or action, or incur expenses on behalf of the Association. Each Section, Chapter, and Roundtable shall provide a written annual reports on its activities to the Association office, which shall include a copy of its current bylaws, and on their activities, for each fiscal year, by August 1st.

<<Justification: Codifies requirement for unit bylaws to align with NYLA bylaws, in keeping with long standing practice.>>

Proposed NYLA Bylaws Amendments 2018 'Clean' Version

Article III.

Membership

Section 1. Classes of Membership. The Association shall have two (2) classes of Members: Personal and Organizational.

Section 2. Qualifications & Criteria for Membership. The Board of Directors (hereinafter referred to as the “Council”) establishes qualifications and criteria for Membership. Any person or organization interested in the mission of the Association is considered a Member upon payment of the annual dues to the Association. The Membership year is for a period of twelve months beginning the first of the month following the date in which the dues are received. Membership is nontransferable, and non-refundable except where the Council amends the qualifications and criteria for membership. Only Personal Members of the Association in good standing shall have the right to vote, hold office, or serve on a committee. For the purposes of voting, good standing shall require current Personal Membership in the Association at the time a ballot is opened for voting.

2.1. Personal Members. Personal Members are of the following classes:
a. Regular Members: Individuals who are librarians and employed in library and information delivery organizations;
b. Library Assistants/Support Staff: Individuals who are not librarians but are employed by a library or library system;
c. Retired Librarians: Individuals retired from library and information delivery organizations;
d. Friends/Trustees Members: Individuals not employed as a librarian in a library or information delivery organization;
e. Student Members: Individuals enrolled in under-graduate or graduate school. An individual's eligibility for this class of membership shall not exceed five consecutive years;
f. Honorary Life Members:  Individuals whose membership is conferred by the Council of the Association;
g. First Time:  Individuals in their initial year of Regular Membership;
h. Associate Members: Individuals who are awarded personal membership as part of an Organizational Membership.

2.2. Organizational Members. Organizational members shall designate one member of the organization as their representative. The designated individual will serve as a personal member of Association. The schedule of dues and bundled personal memberships for Library and Library System members is found in Section VI of the Financial Policies Manual.
a. Libraries
b. Library Systems
c. Library/Information Science Schools
d. For-Profit Organizations
e. Not-for Profit Organizations
f. Friends of Libraries Groups
g. Affiliate Organizations

2.3. Additional Opportunities for Personal Members of the Association. The following enhancements are available for Personal Members of the Association:
a. Personal Members of the Association may designate their primary Section of the Association, with 25% of their annual dues being allocated to the designated Section. Members may elect to join more than one Section. A fee determined by the Council will be paid for each additional Section joined.
b. Personal Members may join as many Roundtables as they choose. A fee determined by the Council will be paid for each Roundtable joined.

Article V.

Board of Directors

Section 7. Authority of the Council to Facilitate: Sections, Chapters, Roundtables.

7.4. Duties & Restrictions.  Officers of Sections, Chapters and Roundtables shall be elected according to their bylaws, and they shall assume office at the same time as other officers of the Association. No Section, Chapter, or Roundtable shall adopt bylaws in actual or apparent conflict with the bylaws of the Association, speak for the Association, commit the Association to any policy or action, or incur expenses on behalf of the Association. Each Section, Chapter, and Roundtable shall provide a written annual report on its activities to the Association, which shall include a copy of its current bylaws for each fiscal year, by August 1st.