Section 1. Officers:
The elected officers of the Round Table shall be President, Vice-President/President Elect, Secretary, Treasurer and up to 3 Members-at-Large. These officers, the immediate past President, Chair of the Membership/Public Relations Committee, Chair of the Awards Committee, and the Chair of the Publications & Newsletter Committee will form the Executive Board.
Section 2. Duties of the Officers:
President:
Shall preside at all Executive Board and general membership meetings; shall serve as ex-officio member of all committees; shall appoint the chairperson of all committees; shall provide copies of a written agenda for each general membership meeting; and shall act as a liaison between the Round Table and other organizations. Upon completion of term, serves as Chair of the Nominating Committee.
Vice-President/President Elect:
In the absence or disability of the President, the Vice-President shall perform the duties and exercise the powers of the President. The Vice-President shall also assist the President and perform such other duties and have such other powers as are prescribed in the Bylaws and as from time to time may be prescribed by the Executive Board, and will serve as Chair of the Conference Program Committee.
Secretary:
Shall be responsible for the minutes of both the Executive Board and general membership meetings (said minutes shall be readily available to all members at each meeting); shall conduct correspondence; and shall preserve all its records in a permanent file.
Treasurer:
Shall have custody of and be responsible for all Round Table funds and shall keep full and accurate account of receipts and disbursements in the books of the Round Table. The Treasurer shall deposit or cause to be deposited all monies or other valuable effects in the name of the ETHNIC SERVICES ROUND TABLE in such depositories as may be prescribed by the Executive Board.
Members-at-Large:
Shall coordinate meetings, membership drives and other local activities and shall perform other duties as may be prescribed by the Executive Board, including, but not limited to, program planning for the Annual Conference, and Chairing Standing Committees.
Section 3. Election of Officers:
Prior to April 1, the Nominating Committee shall send a notice to the membership inviting nominations. One month from the date of the mailing of the notice shall be allowed for receipt of nominations, with two nominations needed for consideration as a candidate. The Nominating Committee shall offer the names of a maximum of two candidates for each office. In the case where no name with the required two nominations is offered by the membership for any given office, or where the name offered does not accept to run, the Nominating Committee shall present a single candidate, approved by a majority vote of the committee for inclusion in the slate. Candidates must submit a statement of acceptance and a short biography. Nominees shall not be eligible to serve on the Nominating Committee.
A copy of the ballot shall be mailed to each member of the Round Table by July 31. One month from the date of the mailing shall be allowed for the return of the ballots. Election to office shall be by a simple majority of returned ballots. In the case of a tie vote, the Executive Board shall be responsible for breaking the tie by electing one of the candidates. A simple majority of the Executive Board shall carry.
Section 4
All officers shall serve until the adjournment of the business meeting at the annual NYLA conference except the person who has been elected Vice-President/President Elect who shall, after serving the term of that office, automatically become President without further election.
A. The President and Vice-President/President Elect shall serve one-year terms.
B.The Secretary and Treasurer shall serve two-year terms.
C. The Members-at-Large shall have staggered terms of two years each with the election of at least one member annually.
Section 5
Vacancies in the officers of the Round Table shall be filled by appointment until the next annual election. Appointments are to be made by a majority vote of the Executive Board.
Section 6. Termination of Office: Any elected officer may be terminated by a majority vote of the Executive Board. Cause for termination shall include non-attendance at two consecutive meetings of the Executive Board without being excused, and/or dereliction of duties. The Secretary, under the direction of the Executive Board, shall notify the officer in writing of the cause for termination action taken against him/her.
Section 7. Re-election of Officers:
Officers may be re-elected but may not serve more than two consecutive terms for the same office.
